Booster Club Stale-Dated Check Policy: Review, Reissue, and Recordkeeping Steps
A booster club stale-dated check policy defines how the program identifies checks that have remained outstanding beyond the point at which banks typically honor them, what steps the treasurer must follow to void and reissue those checks when appropriate, and what recordkeeping and unclaimed property obligations apply when a payee cannot be located or does not respond. Without a written policy, stale checks accumulate silently in the outstanding-check list, distort the program’s reconciled cash balance, and create unclaimed property liability that can result in state penalties long after an officer who issued the check has moved on.
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