Booster Club Gift Card Policy: Approval, Tracking, and Sponsor Stewardship Safeguards
A booster club gift card policy is a written governance document that defines when gift cards may be purchased with organizational funds, who must approve each purchase, what tracking records are required for every card issued, and how distributions are documented to satisfy IRS requirements. Because gift cards are cash equivalents—redeemable for value with no inherent restriction on use—they carry the same documentation burden as petty cash disbursements and cannot be governed by the same informal approvals that cover ordinary supply purchases.
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Booster Club Wire Transfer Policy and Procedure: Approval Controls and Fraud Checks
A booster club wire transfer policy and procedure is a written set of rules that defines when wire transfers are permitted, who must approve them, and what verification steps must be completed before funds leave the account. Because wire transfers are irrevocable—once the bank executes the transfer, there is no standard dispute window to recover the funds—the policy must front-load every fraud check and approval step before the transfer is initiated. For booster clubs managing sponsor contributions, donor gifts, and program funds, a wire transfer without a documented dual-approval and verification workflow represents the highest-risk disbursement type in the organization’s entire payment process.
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